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Executive Administrative Assistant

San Jose, CA 95134

Posted: 04/11/2025 Job Number: 854 Pay Rate: $35-$40/hr Remote Work Available?: Onsite

Job Description


Links Technology is currently seeking a highly organized and proactive Executive Administrative Assistant to join our client's team in San Jose. Our client is a leading firm in the AI Engineering sector. This is a contract role offering the opportunity to directly support two Vice Presidents and significantly contribute to their daily operations.

Responsibilities of the Executive Administrative Assistant:
  • Manage and prioritize the VPs' calendars, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and edit correspondence, presentations, and reports on behalf of the VPs.  
  • Coordinate and organize complex domestic and international travel itineraries, including flights, accommodations, ground transportation, and visas.  
  • Submit and track expense reports for the VPs, ensuring accuracy and compliance with company policies.
  • Coordinate logistics for meetings and events, including room bookings, catering, and technology setup.
  • Serve as the primary point of contact for internal and external communications with the VPs.
  • Assist with project management tasks and ensure timely completion of deliverables.
  • Maintain and organize files, records, and documentation to ensure easy retrieval and reference.
  • Handle confidential and sensitive information with discretion and professionalism.
  • Conduct research and compile data to support strategic initiatives and decision-making.
  • Collaborate with other executive assistants and team members to streamline operations.

Qualifications of the Executive Administrative Assistant:
  • Bachelor’s degree in Business Administration, Communications, or a related field preferred.
  • 7+ years of hands-on experience as an executive assistant or in a similar role supporting senior executives.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.  
  • Experience with travel coordination and expense management.
  • Familiarity with the technology sector or AI-related projects is a plus.
  • Excellent written and verbal communication skills.
  • Exceptional organizational skills and attention to detail.
  • Ability to work independently and manage multiple tasks simultaneously.  

Benefits of the Executive Administrative Assistant:
  • 10 Days PTO
  • Health, Dental, and Vision Insurance
  • Matching 401k
  • $35-$40/hr

Meet Your Recruiter

Amber Boytis
Sr. Technical Recruiter

Senior Technical Recruiter and business professional with 13+ years of progressive experience and responsibility. A dedicated partner with candidates and hiring managers from the front line to the C-suite. Demonstrated results in identifying quality candidates in a variety of industries across all job families with strong expertise in IT and Engineering.

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Explore exciting job opportunities around San Jose, California! Known as the heart of Silicon Valley, this vibrant city offers a dynamic career landscape with countless growth prospects in tech, engineering, and beyond. San Jose boasts a thriving arts scene, with landmarks like the Tech Museum of Innovation and the San Jose Museum of Art, as well as fantastic dining options that range from trendy cafes to authentic taquerias. With its proximity to beautiful parks like Alum Rock Park and numerous entertainment options, including performances at the San Jose Center for the Performing Arts and cheering for the San Jose Sharks hockey team at the SAP Center, there's no shortage of reasons to kick-start your career in this enchanting city. Discover your next big opportunity in San Jose today!